Secured and Smart Visitor Access Management System Provider in Dubai and Abu Dhabi
Our company, ACIX Middle East , UAE, provide highly secured and smart visitor access management solution that ensures smooth , secured and efficient management of visitors and guests at your office and building entrances
We have been pioneer in providing various security and technological solutions for the companies in Dubai and Abu Dhabi. Visitor management system is one of our latest addition to the product portfolio which eased the management of visitors and guests.
Solutions are available with tablet based kiosk solution,Smart Mobile application based visitor management system. With Mobile app visitor can apply for a visit to host and on receiving the notification host can approve and schedule the visitor time. An approval notification can be sent to security people for creating visitor pass to get the access to the meeting place.
Through kiosk based system visitor can apply for a pass to security and host from a tablet based system.
While creating visitor pass, security can enroll the face of the visitor with face recognition software and pass will be created with a foto of the visitor.
ID like emirates ID or any national ID, Passports, Business cards of a visitor can be scanned automatically with ID card scanning machine to store to the data base of a smart visitor management solution which makes the process easy and fast.
Visitor Management System Integrated With Meeting Room Scheduler
We do module for smart meeting room scheduler with our Visitor management system which will enable to reserve a meeting room for you for meeting your people and visitors.
We can propose you a stable and comprehensive visitor management system enabling you to get all the details of your visitors and guests including time of entry, time of exit, details of person, details and purpose of visits, frequency of visits. This is done using both visitor management software and smart access control visitor gates and security posts. This Solution can give hundreds of management reports to take key decisions on your visitors. Most organizations attract large number of visitors. These visitors include customers, suppliers, colleagues, maintenance staff, competitors, government officers, guests.
Importance of Visitor Access Management System
We need to stop some visitor at reception whereas some visitors should have access to specific areas, offices and loby in the building. Further, some visitors are for short duration, whereas others can stay for days or weeks. In addition, the security is expected to keep track of all the visitors and the equipment they carry. Any lapse can compromise security and safety of physical, intellectual and human assets. No wonder, managing visitors’ access is challenging for most organizations
Unknown and unmonitored visitors are always a threat to your organizations. Having a proper visitor access management system is equally important as having a physical access control system at your premise to make a proper audit of the guests, visitors entering to your organization. It also ensures the security of the guests and visitors coming to your office.
Matrix Visitor Management Solution
Our partner ship with Matrix Comsec security solution manufacturer made us prefect choice of visitor management system across UAE. Matrix has extensive project references especially in Dubai and Abu Dhabi for many major projects.
The VMS system Acix uses for its solutions is the COSEC CENTRA Visitor Management (VMM) which is a part of the comprehensive Matrix COSEC access-control and time-attendance application suite and runs independently on the COSEC CENTRA. This system not only ensures the security of your premises and tracks your entry and exits within your organization but is able to assist in managing schedules and organizing business meeting for a smooth operation. The Visitor Management is a module with Matrix COSEC CENTRA software platform that is designed to meet the purpose of managing visitors and guests in a professional and systematic method without compromising security, productivity and creating a good hospitable environment.
Our Matrix Visitor Management System enables companies to apply all of their policies in managing the entrances and exits of individuals with visitor smart id cards and providing authorized access control solutions which in turn makes your premise secured. Matrix visitor management system is an effective solution for companies to manage some of the visitors who may include customers, suppliers, colleagues, maintenance staff, competitors, government officers, guests, friends, relatives and other individuals. These policies will help in creating a tailor made VMS solution that operates with the applied set of policies installed in VMS solutions in helping the organizations tackle the entry of visitors
Our Matrix access control software module is integrated with matrix visitor management system that helps to add value to the users of the system by enabling them to get the most advanced and comprehensive features that the market has to offer, some of the devices we use for matrix access control system are integrated with visitor management application. The client requirements will determine if the solutions are to be RFID card based, or biometric based visitor management system.
Read More : http://www.matrixsecusol.com/visitor-management.html#3
Related Solutions
If you are looking for a smart door security access control system or Automatic electronic door access control solution using . . .
If you want a solution for your requirement from smart flap barrier gate used as a secured smart security sliding access gate system . . .
We Acix middle East, Dubai is a well known supplier and distributor for high quality and reliable IP based CCTV storage solutions and Video . . .
Distinctive Features of Our Visitor Management Software (VMS)
Visitor Pre-Registration Visitors can be pre-registered by the hosts via online prior to the visit, thereby saving time and avoid the hassle at the time of entry. The COSEC CETRA enables a pre-registration function on their Employee self-service (ESS) page that allows where the host to enter visitor details, including name, organization, date, time, purpose, etc. Security will be notified of all the pre-registered visitors for the day and the visitors pass are created prior to the visit with the details registered on the VMS. This also can be done through a visitor management mobile application , we also have on premise kiosk or tab based registration system .
Easy-to-Use COSEC CENTRA Visitor Management is a desktop application with very user friendly GUI helping security personals to learn and operate efficiently. Most often in Business organizations the security staff at the access points lack computer skills and literacy skills which in turn creates issues with sophisticated and complicated applications to be handled at that point, the software applications are very basic interface designed considering the end users of the solution.
Visitor Pass Creation COSEC CENTRA Visitor Management offers options to create either an e-pass with access rights or a paper pass for a visitor. Customized visitor pass with visitor name, photograph, organization name, contact details and escort name can be produced by the person in charge of handling the VMS within the organization. Visitor Management also maintains records of all visitors belonging at the time of entry and their proof of identity for the purpose of a secured working environment.
Notifications When a host pre-registers a visitor, our software from Matrix can enable the notification feature that enables both SMS or email notifications to the visitor and the others involved in the meeting or schedule. This ensures quick checks-in process for the visitors at the time of arrival. COSEC can be integrated to send notifications to the host when the visitor has checked-in which adds a great value for an organization that works with high level of standards and schedules which is a basic principle of many large cooperates and successful business entities.
Visitor Access COSEC CENTRA Visitor Management allows enrolling visitors fingerprint or RFID cards in authorizing access to only selected areas the visitor are permitted to access. This prevents protection of valuable assets and secures the safety of business from prying eyes. This feature can be tailor made to fit every visiting individual depending on their visiting level of priority.
Visitor Escort Escorts are necessary for many high-security organizations like science and research laboratories, defense, intelligence and detective agencies, government offices, banks, finance and consultancy firms. Our software is providing the feature that enables in selecting an escort for every visitor, and thereby they can accompany the visitor to the scheduled place. However, in highly secured areas within the premises the escort and the visitors are both required to present their credential in a specified time period to allow authorized entry.
Visitor Dashboard The Software we provide gives a feature of live dashboard that enables a quick overview of all the visitors in a graphical format generating live data of visitors within the premises, status of visitor passes, pre-registered visitors, new visitors, etc.
Frequent Visitors Regular visitors such as couriers, suppliers, customers and maintenance staff visit the organization regularly and the COSEC VMM keeps records of all the visitors aiding the individual in charge of entry at the premises to track the visitor information in the records and eliminate the need for data re-entry in preparing visitor pass. This features saves time and eliminates date re-entry cutting improving efficiency of the organization in all aspects of the VMS solution.
Visitor Reports Admin or the security personals can generate a wide variety of reports such as visitor pass validity and status, visitor punch details, pre-registered visitors, visitor access denied, blocked visitors, expired passes, etc. that could be useful for different requirements of the organization and also create a strong database of the visitors. These reports can be exported in numerous file formats including PDF, CSV, Excel, Word and RTF to best fit the organizations requirements. Some of the visitor reports that can be generated are: Head Count, History, Watch-List, Pass Validity, Pre-Registered Visitor, Pass Status, Visitor Punch Detail, Enrollment Status, Expired Passes.
How a Proper Visitor Management System Works
An efficient Visitor management solution enable you for a complete visitor tracking that works with intelligent software and smart access card gates creating a solution that is able to produce details of your visitors, guests and other stake holders who visit and enter your premises. This smart solution is able to provide detailed information about the time of entry, time of exit, identity of the person, purpose of their visit, their frequency of visits, time spent within the premises, the areas of visits and more information that is relevant to track the whereabouts of the visitors.
Management system starts with a visitor identity capturing solution. This can be an ID card / Passport / Face scanner Device which stores the data of the person to the data base.
Once the security confirms the meeting with host,a Access pass is generated in the form of RFID card or QR code visitor badge System. Visitor can use this pass to access the allocated doors and floors with in a allowed certain time frame.
This solution is able to produce a countless variety of reports to the management that will help and assist them in decision making.
The duration of the visits per individual can vary on the aspect of their visit as some may acquire short stay for a couple of hours while some others may have longer visits. Authorization permit for various areas of the premises can be delegated at the time of entry as requested by the contact person within the organization. Security of the organization will be strengthened as the business will be able to monitor all individuals and their belonging at the time of entry and hence tracking every move of the visitors within the premises. An efficient VMS is vital in the current context of security for business organizations.
READ MORE : http://www.matrixsecusol.com/visitor-management.html
The solution is enriched to meet all the visitor management system requirements of any organization. Solution are designed with several dimensions where, when, and who can access each restricted zone or door. In addition, a range blocked visitor, meeting scheduling, blacklisted visitors, guard tour, smart card based identification makes matrix solution false proof. Matrix visitor management software works on centralized concept, where all devices are managed and controlled centralized through cosec software. All devices are LAN based devices with its own IP.
An Overview on the Development of Visitor Management System
The initial practice of managing visitors has been a manual process of documenting that is subjected to mistakes and not a false proof Solution. The front desk or the reception fill in registration sheets that record the movement of visitors in and out of the premises. This form of recording isn’t very helpful in decision making as producing reports with this information can be a hassle and there is a higher possibility of generating inaccurate reports. The time consumed in generating these manual reports is significantly much longer, the software development for the VMS is able to create very accurate reports within a short period of time that helps the management make valuable and efficient decisions with regard to managing visitors within the organization. An automated visitor management system uses both software and hardware that generates a detailed report on all the visitors and meetings in a building.
Our hardware devices help in capturing credentials that authorizes entry and exits within the premises. Visitors provide their proof as an identity card or their business cards, the information can then be captured with an Optical Character Recognition Reader (OCR) and the software integrated to the visitor management software will collect and process this information that best fits the organization. After the visitor credentials and details have been entered, they are then authorized to enter via a gate or door using RFID smart card or biometric access technology. The Biometric or RFID card readers used can be the same readers used for any access control solutions. Our VMS supports all forms of access control doors and gate that will be integrated into the electromagnetic locked doors or flap barrier or turnstile gate, or revolving gates. Currently companies are tracking visitor attendance and registration through our smart visitor management systems
Gates for Visitor and Guest Managing System
Flap Barriers integrated with card swiping solutions
The swing gates fitted with wing glass barriers are access control gates that are used in lobbies and commercial buildings to control authorized entry. Integration with RFID card system or Biometric Credentials will strengthen security measures, this form of access control solutions are suitable in metro stations and stadiums or premises that acquire controlling large crowds with credentials that can be either card based or biometric.
Turnstile Gates
These Doors can control large crowds similar to the flap barriers, the systems can be integrated to both card and biometric access control credentials in establishing a strong solution. The software in our solutions will record, track and monitor every individual entering the premises and their whereabouts to ensure a smart security for an efficient VMS Solution.
Electro Magnetic Door lock (EM Locks)
Locks that can be integrated to any access control doors existing in the present context of the business ranging from wooden to glass or steels doors. Our solutions can be installed into any door in creating a VMS Solution that suits the individual organization best. Solutions as card readers, biometric readers can be integrated with this solution.
An Overview of Technological Advancement in the Development of Visitor Management System
Traditional way of managing visitors who come at the front desk of a building reception or lobby reception are done through visitor registration sheet. This is a manual process of visitor management. Manual process cannot be false proof solution. Security concerns are always at risk in such system, Also due to lack of proper documentation process, Management is not able to use such reports for any kind of decisions. Manual registration method of visitors takes a lot of time and ends up with errors as well. As a result of this and advancement of software technologies, a proper automated process of visitor management came to the market. Automatic visitor management system with both software and hardware give a detailed report on all the visitors and meetings in a building.
A full fledged and fully automated visitor management system comprises of both software and hardware. When software process all the detailed reports, hardware helps to capture credential and allow entry and exit through any gates. If a visitor provide an identity card or business card, the data in such identification cards can be captured through OCR devices and software and can be integrated to a visitor management software. Once a visitor credentials and details are entered, receptionist can allow him to enter through a gate or door using RFID smart card or biometric access technology. Biometric or RFID card readers can be the same readers which we use for any access control solutions. Where Door or gate can be an electromagnetic locked doors or flap barrier or turnstile gate, or revolving gates.
Many companies In UAE already started recording of visitor attendance and registration through such smart visitor management systems.
How Matrix Cosec Solution Add Value to A Comprehensive Visitor Management System in UAE
Although many companies use visitor management software now days, most of them are not fully automated visitor management system and does not provide detailed report or integration with other security systems in an organization. Matrix Security solutions which are well known in the market for its outstanding and feature rich access control software and hardware has also developed a fully tailor made solution for visitor management system for UAE and GCC market, from capturing to entire process and reporting.
Matrix visitor management software provide solutions integrated with such Matrix biometric or smart card reading time recording devices, resulted a fully automatic solution for visitor management systems.
Matrix Centra enterprises software is developed and positioned as an enterprises resource planning software for such special and customized requirements for UAE market . An example of most frequent requirement rises in the market is the requirement for centralized reporting of multi sites, Multi doors, detailed daily, monthly reports of visitors, Integration with other Security systems, notifications on certain policies, notifications to managers on certain visitors etc. With matrix Centra software which has been developed after assessing a number of case studies from the market is able to cater and satisfy many clients in the middle east market.
With lots of distinct features. The solution is so enriched to meet all the visitor management system requirements of any organization. solution is designed basically keeping three main dimensions, means, user, Zone, Time, also where, when, and who access each restricted zone or door. In addition, a range blocked visitor, meeting scheduling, blacklisted visitors, guard tour, smart card based identification makes matrix solution false proof. Matrix visitor management software works on centralized concept, where all devices are managed and controlled centralized through cosec software. All devices are LAN based devices with its own IP.
Types of Electronic Door/ Gate Which can be used for Managing Visitors And Guests in the office Lobbies
Smart Sliding Glass Flap barrier, Automatic Turnstile gate barrier systems are widely used as visitor, crowd, Guest managing system in big venues, stadiums, office lobbies, factories, commercial complexes, metro stations etc.
We Acix Middle East Dubai, Provide systems and solutions for managing the visitor and guest reception areas of such venues, making it a secured and place. We have alliances with mutil type vendors world wide to provide highly professional false proof solution for managing your visitors. For Example, With our partnerships with world class solution vendors like Ozak turkey and Matrix India Ltd for providing such solutions. We cater high class visitor management solutions to our clients in UAE. Visitor management software integrated with biometric or RFID smart card readers which can be used with swing glass flap barrier gate, steel turnstiles, and Boom barrier, electro magnetic doors.
Shortly, We dominate in the market with both hardware and software solution integrated. Hardware comprises of visitor managing gates, doors and card or biometric readers, where as software can be a integrated version of access control and visitor management module. Our total visitor management solution with our most efficient access management software gives solution to generate reports of the people who accessed each section and floors of your premise. Means a proper system which can allow, restrict, prevent control unauthorized access in accessing your areas. We analyze the current situation and security threats of each clients and proposing them a proper access security solution depending on the requirement.
